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You own your application on our system, whether partially or fully completed, until such time that you submit an application for a specific position. When you apply, we take a data snapshot of the application submitted for that position and it becomes a part of the recruitment file for the position.
We will use the application information for consideration of your candidacy for each specific position for which it is submitted and retain it on file for matching to future opportunities within the University. For this purpose, we will distribute the information to persons and parties affiliated with the search , such as recruiters, search members, the hiring manager, and the Office of Equal Opportunity and Diversity.
As a public institution, the University of Iowa is subject to the state open records law. However, pursuant to the provisions of Iowa Code Chapter 22, the University has determined that nominations, recommendations, and applications for University employment received from current University of Iowa students and from applicants outside Iowa state government shall be maintained as confidential. The University is subject to judicial orders, administrative rulings and subpoenas that could override its position in this regard.
Job applicants who presently work at the University of Iowa, at another Regents institution in this state, or elsewhere within Iowa state government are advised that their names and application materials may be public under the Iowa open records law.
All job applicants who are not current University of Iowa students are advised that recommendations and letters of support that are authored by University of Iowa employees, employees of other Regents institutions in this state, or by employees working elsewhere within Iowa state government may also be public under the Iowa open records law.
If you have any questions about the application of the open records law to University applicants, please contact the Office of the General Counsel.
You may remove your application from the system at any time. However, applications submitted for a specific position will be maintained as part of the recruitment file for that position for three years.
The personally identifiable information we collect about you is stored in limited access file servers. We strive to implement and maintain industry-standard physical, technical, and operational safeguard to protect the security of these servers and your personally identifiable information.
The connection to Oracle Talent Acquisition Cloud (Taleo) is an encrypted https session, so that the information you enter into an application is protected as it crosses over the internet. The information is stored in a secure database location by the Oracle vendor.
European Economic Area (GDPR Compliance)
Effective May 25, 2018, the European Union General Data Protection Regulation (GDPR) regulates the processing of personal data, including special category data, in any format, of a living individual residing within the European Union (EU). For additional information please visit our Operations Manual at: